The need for trusted remote access solutions has lately escalated like never in the past. This is simply because remote work (or work from home) is becoming more and more common in this day and age. The two most popular choices when it comes to viable remote access solutions are remote desktop connection software (or RDP) tools and virtual private networks (VPNs). They, however, have distinct functions and roles.
Trying to make a choice between RDP and VPN? This guide will walk you through the key differences. Both provide remote access, but their features and control levels vary. Each option offers its own strengths, so understanding which fits your needs is crucial. Let’s break it down and make the choice easier!
What is Remote Desktop Software?
Remote desktop connection software tools enable you to manage a machine (computer) that is located far away. Even if you’re literally not, it’s similar to sitting in front of the same system. Your device’s screen turns into a mirror image of the distant computer. You can operate programs, open files, and carry out activities just like you would if you were physically present there.
The best remote connection software tools are useful for IT support or when someone needs to work on a specific computer that holds certain software or files. The remote machine does all the heavy lifting, while your device simply streams the screen. This makes it a great choice for accessing programs not installed on your local or immediate machine.
What is a Virtual Private Network (VPN)?
Unlike remote desktop connection software, a virtual private network, or VPN, operates in a different way. It passes your data through a remote server while encrypting it. The aim is to protect your connection from prying eyes.
VPN can be best described as a “virtual shield.” It guards your sensitive data when you are connected to the internet. A VPN connects your device to a remote network. This further allows you to safely access office files, printers, and databases from any location.
It’s also a reliable instrument for getting around regional content restrictions and utilizing public Wi-Fi safely. A VPN does not, however, grant you control over another computer, in contrast to remote desktop connection software.
How Do They Both Operate (Differently)?
- Remote Desktop Connection Software: Using the best remote connection software tools is very similar to establishing a virtual pathway to another computer. You gain complete access to the tools, data, and apps on that distant computer after you’ve connected. Everything housed there seems to appear just in front of you. You have total control and visibility over the distant system using your own device, which functions as a lens.
- VPNs: With a VPN, your device is connected to a remote network as opposed to granting you control over another (distant) machine. You may use this connection to access shared resources such as files and printers, just as you would within an office setting. Furthermore, all of your internet traffic is encrypted. Even while using public Wi-Fi, this puts off hackers and secures your data.
Key Distinctions Between the Two
The degree of access that RDP and VPN offer is where they diverge most. As previously mentioned, RDP enables you to take complete control of a certain remote desktop. It is perfect for situations that need you to see data or run software on a computer that is remote from your workstation. You can work on a computer that’s miles away as if you’re sitting right in front of it.
VPNs, on the other hand, create a safe connection to a network. They don’t give you control over any particular computer or device. In fact, they only permit you to safely access specific network resources. A VPN can be an ideal choice if you need to safely transmit data, access databases, or browse the internet.
When Should You Use Remote Desktop Software?
You must be using remote desktop connection software should you want complete control over a particular machine. It’s particularly helpful when the power of your home device is insufficient to execute specific apps or files. RDP, for example, allows you to work remotely on complex software that is installed on your computer at work. There is never a need for any local installation for the same.
RDP is frequently used by IT professionals for remote troubleshooting purposes. They can use this service to remotely gain access to a user’s device, detect certain problems, and resolve the same.
When Should You Use a VPN?
A VPN is your go-to tool for securing your internet connection. If you’re accessing shared resources, such as files on a company server, a VPN lets you do that safely. It’s also the better option when using public Wi-Fi, as it ensures your data stays private.
VPNs are often used by remote employees to access corporate networks. They are essential for maintaining privacy and security when accessing sensitive information over the internet.
Which Should Be the Best Option for You?
You can pick between remote desktop software and a VPN based on your unique needs. If you require total control over a remote computer, RDP is the obvious (and best) option. It allows you to access data, run applications, and utilize all of the computer’s resources.
A VPN, on the other hand, remains the best option if safe access to a network or shared resources is your top priority. It is perfect for distant workers who need to access files, databases, or internal systems since it offers strong security and encryption.
Conclusion
VPNs and remote desktop connection software have different functions. While VPNs safeguard your online behavior and provide access to faraway networks, RDP allows you to take complete control of a machine that is located far away. Whether one or both of these tools are ideal for you will depend on your particular needs.
When you need to directly control a distant workstation, RDP is perfect. VPNs, on the contrary, stand out when protected network access and safe web browsing are top concerns. Hope knowing their differences (through this blog) helps you select the right solution for your line of work.
